Vendor 1099 Totals Maintenance

Use Vendor 1099 Totals Maintenance to maintain the vendor's total 1099 Form amounts if the vendor is eligible for 1099 reporting.  Generally, Fund Accounting updates the YTD Payment Amount.  However, you must manually maintain any 1099 vendors that require tax withholding before printing the 1099s during the calendar year end.

Note:  1099 Vendor Totals Maintenance is applicable only if you select the Use 1099 File Option during 1099 Codes Table Maintenance.  Otherwise, Fund Accounting prints the 1099 Form amounts from the Calendar Paid YTD totals in the Vendor Master file.  You should print 1099s from the 1099 file if you have any vendors who must have taxes withheld, or if you have any vendors that require more than one 1099 Code.

For additional information, click More.

Directions:

To see directions for...

• Opening Vendor 1099 Totals Maintenance, click More.

   

  Tip:  To open this program, you must first display a vendor in Vendor Master Maintenance.

  1.  Open Vendor Master Maintenance:

  • Basic Method:

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Vendor Master.
   

  • Advanced Methods:

  • Click Vendor Master Maintenance  on the Toolbar.

  • Or, click the following sequence:
    View from the Menu Bar; and Vendor Master FM.

  • Or, use one of the following keyboard shortcuts:

  [CTRL + v]

  [ALT] [v] [v] (View Menu)

  [ALT] [u] [f] [v] (Fund Accounting Menu)

   

  2.  Enter the Vendor Number and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Vendor Number, you can click Search  to see a list of vendors.

   

  3.  Click Totals  to display the Vendor 1099 Totals Maintenance Window.

   

  Vendor 1099 Totals Maintenance Window Example:

  

   

• Creating a New 1099 Totals File for a Vendor, click More.

   

  Note:  The 1099 totals file is automatically created when you create the vendor during Vendor Master Maintenance.  You can not create an additional 1099 totals file for a vendor.  See the Editing section for maintenance instructions.

   

• Editing an Existing 1099 Totals File for a Vendor, click More.

   

  Vendor 1099 Totals Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Vendor Number	The Vendor Number displays in the window heading.
  Taxpayer ID Name	Displays the current Vendor Name.  If you want a different name to print on the 1099 form, enter the new name here.  (up to 30 characters)
  Box Number	The 1099 Codes do not match the box numbers that print on the 1099 form.  To display the Box Number and the description associated with a 1099 Code, position the cursor in a 1099 Code field.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save changed records.
  Tip:  You can maintain the following fields for each of the ten 1099 Codes.
  1099 Code	Displays any applicable 1099 Codes for the vendor.  You can add valid 1099 Codes if needed.  (01 through 10) Tip:  The A/P Post Payments routine automatically adds 1099 Codes, if the necessary codes do not already exist.  Warning:  The 1099 Codes do not match the box numbers for the associated amounts on the printed 1099 forms.
  Payments YTD	Displays the YTD payment amount posted during the current calendar year.  You can update the values if necessary.  (-7.2 numeric) Tips: The A/P Post Payments routine updates this value for you.  However, you can override the accumulated amount if necessary. This value may be a negative amount for the Federal Tax Withholding Code (09) and the State Tax Withhold Code (10).
  Federal W/H YTD	This field is informational only. Note:  To enter a Federal Tax Withholding Amount for 1099 Code 09, typically you enter a negative amount for that code during invoicing.  The A/P Post Payments routine updates the Payments YTD column for Code 09.
  State W/H YTD	This field is informational only. Note:  To enter a State Tax Withholding Amount for 1099 Code 10, typically you enter a negative amount for that code during invoicing.  The A/P Post Payments routine updates the Payments YTD column for Code 10.

   

• Deleting an Existing 1099 Totals File for a Vendor, click More.

   

  Note:  The 1099 Totals File for a vendor is automatically deleted when you delete the vendor using Vendor Master Maintenance.  You can not delete the 1099 Totals File using this program.