Check Entry - Scheduled Deductions Area

Use the Scheduled Deductions Area to review and maintain the withholding amounts for scheduled deductions assigned to the employee, such as 401K payments, automatic savings, and other deductions. You can also enter additional deductions, which are not assigned to a specific employee. The table following the window example describes the Scheduled Deductions Area for Payroll Check Entry and Permanent Payroll Check Entry.

Tips:

Check Entry normally calculates and displays the amounts in the Scheduled Deductions Area. However, you can override the values if necessary.
To force Check Entry to replace edited deductions with the original calculated values, position the cursor over the Totals fields in the Totals Area; right-click and then, click Recalculate Deductions from Gross.

Note: You can also use Recalculate Deductions from Gross to recalculate the deductions after changing the value of any calculation factor. Please note, if you change a tax table, you must first Exit the Payroll module. Then re-launch Payroll for the new values to take affect.
To allow zero Deduction Amounts for deductions associated with fringe benefits, the appropriate Payroll Parameter must be set. Please contact NDS Support for assistance.

Directions:

To work in the Scheduled Deductions Area...

1. Open Payroll Check Entry or Permanent Payroll Check Entry.

2. Complete the Employee Number Area.

3. Complete the Run Code Area (if applicable).

4. Enter at least one detail line in the Pay Detail Area.

Example:

Scheduled Deductions Area Prompts

Tip: To see more information about a field, click the hyperlink for the field name.

Check Entry calculates and displays the deductions. To override the calculated amounts, click Deductions and enter the changes.

Deduction Description

1 through 11

Check Entry automatically displays the abbreviated description for the scheduled deductions assigned to the employee. (up to 8 characters)

Note: You can not edit the Deduction Description.

Deduction Amount

1 through 11

Enter the Deduction Amount. (5.2 numeric)

Notes:

Check Entry calculates the Deduction Amount according to the Deduction Method Code, but you can override it.
If the employee is in the Prenote period, the program automatically changes the amount to zero for any direct deposit Scheduled Deductions.
Example: If an employee plans to have $ 50.00 per week deposited to a savings account, Check Entry zeros out the scheduled deduction amount for Savings while paper checks are being printed during the Prenote period. Once beyond the Prenote period, the deduction contains the deduction amount and the direct deposit for $50.00 is withheld and deposited into the employee's savings account.

Other Deductions Window

You can enter Other Deductions that are not specifically assigned to the employee. This may be handy for entering a one-time deduction that you do not expect to recur.

To enter Other Deductions, click Other Deductions in the Totals area. The Other Deductions Window displays as here.

Code 1 through 6

Amount

Enter the amount for the appropriate other deduction(s). (3.2 numeric)

Note: Each amount relates to a General Ledger Account Number defined in the O DED Table.

To complete the entries, click Done.