Auto Fringe Distribution Maintenance

Use Auto Fringe Distribution Maintenance to assign the department from which a fringe is paid.  If the fringe should always be paid out of the same department that the employee is paid from, then enter the department here.  If the fringe is being paid from a different department than that of the employee's gross pay and if there are multiple departments that the fringe is being posted to and these amounts vary from pay period to pay period (system calculated) you can specify them here.  Fringe benefits provide a method of paying vendors for the fringe benefits through the optional Vendor Invoices and Checks feature.

Important:  If there are employees with Department Numbers missing from the Auto Fringe Distribution table, the Payroll Post creates a cross-reference, listing the invalid Department Number as 99999999.  You must correct all 99999999 Department Numbers in Auto Fringe Distribution Maintenance and during Employee Edit Fringe Wizard.

For additional information, click More.

Directions:

To see directions for...

• Opening Auto Fringe Distribution Maintenance, click More.

   

  1.  Click Payroll from the Menu Bar.

  2.  Click Other Payroll Work.

  3.  Click Auto Fringe Distribution Maintenance.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [o] [a].

   

  Auto Fringe Distribution Maintenance Window Example:

  

   

• Creating a new auto fringe distribution, click More.

   

  1.  Enter the new Fringe Number and click New or press [ENTER].
  Keyboard shortcut:  [ALT + n]
  
  Tip:  If you do not know the Fringe Number, you can click Search  to see a list of fringes.

  2.  Enter the Account # and Fringe Account Number.

  3.  Click Add to update the list.
  Keyboard shortcut:  [ALT + a]
  
  Repeat Steps 1 through 3 for all Department Numbers associated with the fringe.

  Tip:  To clear the window for starting a new Fringe Number, click Load All.

   

  Auto Fringe Distribution Maintenance Area Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Fringe Number	Enter the Fringe Number to maintain.  (3.0 numeric)
  Fringe Description	Displays the Fringe Description above the Fringe Number. If the auto distribution is already set, the following will display: Payroll Depart Expense Acct - Displays the Payroll Department Number/Expense Account description. Fringe Account # Description - Displays the Appropriations Account Number/Expense Account description.
  Account #	Enter the Payroll Department Number or Expense Account related to the employees who participates in this fringe benefit. Tips: If you do not know the Department Number, you can click Search  to see a list of departments. To see the Department Numbers assigned to an employee, refer to the Employee Information Area and the Pay Distribution Area in Employee Master Maintenance.  Be sure to include lines for all departments assigned to an employee. If a Department Number is missing from this file, the Payroll Post automatically creates a record with the employee's primary Department Number and enters the default Fringe Account Number (99999999) in the Employee Fringe file.  The Fringe Distribution Post will not run if there are Fringe Account Numbers for 99999999. If you create any new Department Numbers and assign them to existing or new employees, you must add the new Department Numbers here.
  Fringe Account #	Enter the fringe account number that will be the expense account that the fringe should be paid from.  The account can be either a Appropriations Account Number or Expense Account and will be used for the Vendor Invoices and Checks invoice transaction.  A record has to be created for each expense account that employee's gross pay is paid from for each fringe. Tips: If you do not know the Account Number, you can click Search  to see a list of Appropriations Accounts. The Fringe Account # is often the same as the Account # (Payroll Department Number).
  	To add a line to the list of accounts associated with the fringe, click Add or press [ENTER]. Keyboard shortcut:  [ALT + a]
  	To create the cross-reference for a new fringe, enter the Fringe Number and click New, or press [ENTER]. Keyboard shortcut:  [ALT + a]
  	To remove a cross-reference from a fringe, click to highlight the appropriate line in the list, and then click Delete. Keyboard shortcut:  [ALT + e]
  	To display the auto distribution list of all fringes, click Load All. Keyboard shortcut:  [ALT + e]
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print Listing. Keyboard shortcut:  [ALT + p]
  	To escape from the window, click Cancel. Keyboard shortcut:  [ALT + c]

   

• Editing a cross-reference for an existing fringe, click More.

   

  1.  To display the list of cross-references for a fringe, enter the Fringe Number and click Add , or press [ENTER].
  Keyboard shortcut:  [ALT + a]
  
  Tip:  If you do not know the Fringe Number, you can click Search  to see a list of fringes.  Or, click Load All to see the existing cross-references for all fringes.

  2.  To change an existing cross-reference...

  3.  Click to highlight the line you want to change so the values appear in the entry fields.

  4.  Enter the changes to the Account # or Fringe Account #.

  5.  Click Add.

  Or, to add a new cross-reference...

  1.  Enter the new Account # and Fringe Account #.

  2.  Click Add.

   

• Deleting a cross-reference from an existing fringe, click More.

   

  1.  To display the auto distribution for a fringe, enter the Fringe Number and click Add , or press [ENTER].
  Keyboard shortcut:  [ALT + a]
  
  Tip:  If you do not know the Fringe Number, you can click Search  to see a list of fringes.  Or, click Load All to see the existing cross-references for all fringes.

  2.  Click to highlight the line you want to remove so the values appear in the entry fields.

  3.  Click Delete .
  Keyboard shortcut:  [ALT + e]

   

• Printing a listing of the cross-references for all fringes, click More.

   

  To print the report, simply click Print Listing .

  Keyboard shortcut:  [ALT + e]

   

• Viewing the Report Sample, click More.

   

  To see an example of the report, click Automatic Fringe Distribution List Sample.