Cash Receipts Batch Processing
Managing and tracking cash transactions is easier with EDIFICE cash batch processing. Batch processing is helpful if multiple people are working on entering payments at the same time or if you want to track and post certain transactions separately from other cash transactions. You can also add a proof total to batches for reconciling the payments when entering them. For example, if you have mail-in payment transactions already in your cash file and you want to bring your cash import transactions into the file, but want to process them separately, you can assign a different batch ID to group the transactions for processing. Cash batches are optional and can provide an additional layer of organization beyond clerks so that all your payments are processed the way you want.
Create Cash Batch Tables - To set up for batch cash receipts, create the cash batch tables with the IDs, titles and descriptions. This information is used to identify and track groups of billing transactions.
Set Applications Options - To use proof amounts with the batches, set the Applications Options Force Cash Batch Proof Totals to yes. When this is set to yes and you enter a proof total for the batch, the total dollar amount of payments entered in Quick Cash for the batch must equal the proof total amount. The batch proof total is also reconciled against the batch payments during the Cash Receipts Post.
1. If you want to reconcile the payments you are entering, enter a proof total for the batch.
2. Assign a Batch ID to cash receipt items during Quick Cash or during Cash Receipts Import. Batches are also available in Cash Receipts Entry, Miscellaneous Receipts Entry, Cash Adjustments Entry, ACH Payments and during Rolls process.
During Quick Cash Entry you can assign a batch ID to each cash transaction.
During Cash Import you can assign a batch to the cash items being imported.
3. You can use the Cash Explorer to manage and process cash receipts by batches. Here you can run a journal and run the Cash Receipts Post to post the cash items by batch. The Cash Explorer offers more options and a very visual way for processing batches of cash transactions from a single screen. You also can process batches of transactions from the Cash Receipts menu by running the journal and running the Cash Receipts Post.