Save Historical Data

Use the Save Historical Data routine during Year-End processing to copy the Balances from the current Chart of Accounts to the history file for the closing Fiscal Year.  This also copies journal entry transactions to history.  The total number of years that can be stored in history is determined by the parameter setting established during installation at the Application Option Parameters.

For additional information, click More.

Directions:

To see directions for...

• Opening the Save Historical Data routine, click More.

   

  • Basic Method (from the G/L Module):

  1. Click Year End from the Menu Bar.

  2. Click Save Historical Data.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [y] [s].
      

  3. Advanced Method (from another NDS Module):

  1. Click General Ledger from the Menu Bar.

  2. Click Year End.

  3. Click Save Historical Data.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [g] [y] [s].
     
     Note:  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Save Historical Data Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Save Historical Data Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Financial Statements Printed for All Periods?	To specify if you have printed all of the financial statements for the closing year: Select the box to confirm that the statements have been printed. Tip:  This field is merely a reminder.  It is permissible to print the financial statements (management reports) later in the Year End Procedure. De-select the box to indicate that the statements have not been printed. Tip:  If the box is de-selected, you will see the following message on the Status Bar. Either cancel the routine and print the statements, or select the box.
  Year End Backup Complete?	To specify if you have performed a normal backup before running this routine: Select the box to confirm that the backup is complete. De-select the box to indicate that the backup has not yet been completed. Tip:  If the box is de-selected, you will see the following message on the Status Bar. Either cancel the routine and run the backup, or select the box.
  Copy Current Balances to Historical Year	Enter the closing Fiscal Year to be saved.  (CCYY)
  Delete History Records with No Master	To specify if you want to delete history records with no master: Select the box to delete the history records. De-select the box to leave the records intact. Tip:  History records with no associated master account record in the current year are inaccessible to the programs.  Deleting them merely cleans up space on your disk.  De-selecting this option is acceptable, because the history records cause no harm.
  	To run the routine and begin printing to the Windows® default printer, click Proceed, or press [ENTER]. Keyboard shortcut: [ALT + p] Note:  It is permissible to run this program more than once before running the Clear and Close process.  However, if you attempt to run this routine out of sequence during the Year-End procedure, you will see the following message: Cancel the routine and proceed at the correct point in the Year-End process, or contact NDS Technical Support for assistance.
  	To run the routine and print to the Print View screen, click here.
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .

   

• Report Sample(s), click More.

   

  To see an example of the report, click Save Historical Data Report Sample.