Initialize Journal Period - Single Period

Use the Initialize Journal Period - Single Period routine to clear all transactions for a specific period and optionally copy them to history.  A confirmation report prints when you are done.  You can use this routine when preparing to enter transactions for a new Fiscal Year, especially if you have not yet closed the previous year and therefore do not want to initialize all periods at once.

For additional information, click More.

Directions:

To see directions for...

• Opening the Initialize Journal Period routine, click More.

   

  • Basic Method (from the G/L Module):

  1. Click File Maintenance from the Menu Bar.

  2. Click Initialize Journal Period.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [m] [i].
      

  3. Advanced Method (from another NDS Module):

  1. Click General Ledger from the Menu Bar.

  2. Click File Maintenance.

  3. Click Initialize Journal Period.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [g] [m] [i].
     
     Note:  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Initialize Journal Period Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Initialize Journal Period - Single Period Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Period	To specify the Period you want to initialize, click the Period in the drop-down list.  (predefined format) Tip:  If the journal period has been cleared previously, the routine picks up where it left off.
  Last Initialized On	Displays the date of the last time this Period was initialized.  (mmddccyy) Tip:  If the date of the previous initialization seems incorrect, stop and research the issue.  If you must recover data, you may need to restore files.  Contact NDS Technical Support for assistance.
  Save Historical Data	To specify if you want to save the journal entry transactions to history: To save the transactions to history, select the box. To remove the transactions without saving them to history, de-select the box.
  	To run the initialize routine and begin printing to the Windows® default printer, click Print, or press [ENTER]. Keyboard shortcut: [ALT + p]
  	To run the initialize routine and print to the Print View screen, click here.
  	To escape from the initialize routine, click Cancel. Keyboard shortcut: [ALT + c]
  	To close without performing the initialize routine, click Close.

   

• Report Sample(s), click More.

   

  To see an example of the report, click Initialize Journal Period - Single Period Report Sample.