Year-End Journal Listing Instructions

Tips:

This report is also known as the Journal Listing, Closing Report, Adjusting Journal, or Print Closing Journal.
Journal Codes:
The Clear and Close Accounts routine generates journal entry transactions with Journal Code G.
Year-End Adjusting Entries Maintenance generates journal entry transactions with Journal Code YE.
This report is available in the following formats:
80-Column Format: Set during System Parameters at the Print tab.
132-Column Format: Set during System Parameters at the Print tab.
Enhanced View: Set during Print View at the View menu.
For information about the sequence of running the Year-End procedure, refer to the General Ledger Runbook.
You can re-run this report at any time.
Print this report whenever you run the Clear and Close Accounts routine and whenever you perform Year-End Adjusting Entries Maintenance. Review the report for accuracy.
This listing prints the same information as the General Journal Listing, however the prompt options are different.
This listing is also similar to the General Journal Report. However, this listing provides the option to specify if you want to print posted or unposted journal entries, whereas the General Journal Report always prints both posted and unposted entries.
For more information about running reports, see Print View.
For more information about the buttons on the toolbar, see the Reporting Toolbar.

Basic Method for Year-End (from the G/L Module):

Click Year End from the Menu Bar.
Click Year-End Journal Listing.

Tip: Or, use the keyboard shortcut: [ALT] [y] [l].

Basic Method for Adjusting Journal (from the G/L Module):

Click Year End from the Menu Bar.
Click Year End Adjustments.
Click Year-End Journal Listing.

Tip: Or, use the keyboard shortcut: [ALT] [y] [a] [j].

Advanced Method Closing Journal (from another NDS Module):

Click General Ledger from the Menu Bar.
Click Year End.
Click Year-End Journal Listing.

Tip: Or, use the keyboard shortcut: [ALT] [g] [y] [l].

Note: To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

Advanced Method Adjusting Journal (from another NDS Module):

Click General Ledger from the Menu Bar.
Click Year End.
Click Year End Adjustments.
Click Year-End Journal Listing.

Tip: Or, use the keyboard shortcut: [ALT] [g] [y] [a] [j].

Note: To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

Closing Journal Listing Window Examples:

Year-End Journal Listing Prompt Options Tip: To see more information about a field, click the hyperlink for the field name.
Period	To specify the closing Period to be included in the report (usually Period 14), click one of the options in the drop-down list. (predefined) Required Note: When running this report after performing Year-End Adjusting Entries Maintenance, always enter Period 14.
Entry # Range	To limit the report to a range of transaction Entry Numbers, enter the from and to Entry Numbers (inclusive). (5.0 numeric) Tips: To select all Entry Numbers, leave blank. To Search for an Entry Number, click Search . Keyboard shortcut: [CTRL + f]
Date Range	To limit the report to a range of transaction Posting Dates, enter the from and to Dates (inclusive). (mmddccyy - century and slashes not required) Tip: To select all Dates, leave blank.
	To limit the report to a range of Account Elements, click Element Ranges. Note: You will see the Element Range Prompt described below.
Account Range	To limit the report to a range of Account Numbers, enter the from and to Account Numbers (inclusive). (format varies) Tip: To select all accounts, leave blank.
Fund	To limit the report to a specific Fund Number, enter the Fund. (4.0 numeric) Tip: To select all Funds, leave blank.
Sort	To specify the sort sequence, click one of the following options in the drop-down list: 1 - Entry # 2 - Date 3 - Account
Report Type	To specify if you want to print posted or unposted journal entry transactions, click one of the following options in the drop-down list: Posted Unposted Both
Add a Line Between Entries	To specify if you want to print a blank line between each journal entry transaction: To print a blank line, select the box. To omit the blank line, de-select the box.
Double Line Display	The Double Line format prints the debits and credits on a separate line from the Account Number and Account Description. This provides more room for long Descriptions, but increases the number of pages in the report. To specify if you want the Double Line format: To specify the Double Line format, select the box. To specify the Single Line format, de-select the box.
	To begin printing to the Windows® default printer, click Print, or press [ENTER]. Keyboard shortcut: [ALT + p]
	To print to the Print View screen, click here.
	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]
Element Range Prompt Tip: This prompt displays a list of the Elements defined for the Account Number. The list of Elements varies according to the settings for each facility. You can select accounts to print on the report by entering ranges of Elements.
Element Ranges	To select accounts by Element to be included in the report, enter the from and to values (inclusive) for each applicable Element. (format varies)
	To return to the Closing Journal Listing Prompt Window, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p]

To see an example of the report, click Year-End Journal Listing Sample.