Finance Charge Transaction Entry

Use Finance Charge Transaction Entry to add, edit or delete miscellaneous finance charge transactions prior to performing the Finance Charge Post Routine.  You can use this routine to make manual adjustments for customers having special circumstances.  The table following the window example describes Finance Charge Transaction Entry.

Notes:

• Generally, most of your finance charge transactions are generated by the Finance Charge Calculate Routine.  This routine allows you to make corrections or handle unusual circumstances.

• To be eligible to receive finance charges, customers must have their Allow Finance Charges option set to Yes.

• To maintain the finance charge rates, see Finance Table Maintenance or Service Finance Settings Maintenance.

• The Finance Charge Transaction Entry window looks similar to the Bill Entry window.  You can recognize Finance Charge Transaction Entry by the program name that displays on the Status Bar as well as, the Red window border.

• You must exit the Finance Charge Transaction Entry program to run the Finance Charge Post Routine.

Directions:

To see directions for ...

• Opening Finance Charge Transaction Entry, click More.

   

  • Click Processes from the Menu Bar, and next click Finance Charge; then click Transaction Entry.

  • Or, use the keyboard shortcut:  [ALT] [p] [f] [t].

   

• An example of the Transaction Entry window, click More.

  Tip:  To see detailed instructions for each section or field name, the cursor becomes a hand when you position the cursor over the field or section.  Click once to display the associated topic.

  

   

   

• Creating a new finance charge transaction, click More.

   

  To create a new finance charge transaction:

  1. From the Customer Entry area, retrieve the displayed Sequence Number or enter a Customer ID or a Location ID.

  2. Accept the displayed Transaction Code or enter another finance charge Transaction Code, if applicable.

  3. Confirm the Charge amount and Tax amount, if applicable.

  4. To complete the finance charge transaction, click Add to List.

  5. When all finance charge transactions for the customer are entered, click Commit List.

   

• Editing an existing finance charge transaction, click More.

  Editing Uncommitted and Committed Finance Charge Transactions

  Note:  Finance Charge transactions can be edited as many times as necessary until the Finance Charge Post Routine is performed.

  1. From the Transaction Detail List Area, click to highlight the desired detail line to change.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Add to List.
     
     Tip:  After you click Add to List, you can see the changed charge transaction in the Transaction Details List area.

  Editing Posted Finance Charge Transactions

  Note:  NDS recommends using this method for editing posted transactions to provide a complete audit trail.

  1. During Transaction Entry, enter the same Transaction Code as the incorrect finance charge transaction and prefix the code with a (-) (negative sign).
     Example Negative Transaction Code:  -902 for finance charge

  2. To complete the reversal finance charge transaction, click Commit List.

  3. Print the Finance Charge Transaction Journal.

  4. Perform the Finance Charge Post Routine to update the appropriate files.

  5. Go back to Transaction Entry and enter the correct finance charge transaction for the customer.

  6. Print the Finance Charge Transaction Journal.

  7. Perform the Finance Charge Post Routine again to update the appropriate files.

   

• Deleting an existing finance charge transaction, click More.

   

  Deleting Uncommitted and Committed Finance Charge Transactions

  Note:  Use these steps to delete uncommitted or committed finance charge transactions.  To delete posted finance charge transactions, see below.

  1. From the Transaction Detail List Area, click to highlight the detail line to change.

  2. To delete the highlighted transaction, click Delete.

  Deleting Posted Finance Charge Transactions

  Note:  NDS recommends using this method for deleting posted transaction to provide a complete audit trail.

  1. 1. During Transaction Entry, enter the same Transaction Code as the incorrect finance charge transaction and prefix the code with a (-) (negative sign).
        Example Negative Transaction Code:  -902 for finance charge

     2. To complete the reversal finance charge transaction, click Commit List.

     3. Print the Finance Charge Transaction Journal.

     4. Perform the Finance Charge Post Routine to update the appropriate files.

     5. Go back to Transaction Entry and enter the correct finance charge transaction for the customer.

     6. Print the Finance Charge Transaction Journal.

     7. Perform the Finance Charge Post Routine again to update the appropriate files.

   

• Understanding the field values for the following areas, click the section name in the table below: