Component Inventory Maintenance

Use Component Inventory Maintenance to maintain billing information about the different components that deliver service to your customers.  Components are separate service items that should have separate billing and are used to describe objects such as, lights or hydrants.  Use components to provide an itemized billing charge for the customer.  Frequently, components are billing items other than usage meters, which have flat charges for their services.

Tip:  For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Component Inventory Maintenance, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Code Maintenance.

  4.  Click Component File Maintenance.

  5.  Click Component Inventory Maintenance.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [m] [c] [c] [c] [n].

   

  Component Inventory Maintenance Window Example:

  

• Creating a new component, click More.

   

  To create a new record, follow these steps:

  1. Enter the new Component ID and click Retrieve , or press [ENTER].
     Keyboard shortcut:  [ALT + t]

  2. The Component Wizard displays.  
     For general information about the Wizard menu, window layout and navigation, see the Wizard - Introduction.
     
     

  3. To confirm the Component ID, click Next and the next window of the Component Wizard displays.

  4. Enter the following fields in the Wizard:

  Notes:  

  • There are four major areas of the Wizard window:

  • Steps Panel (left pane):  Lists each area that you can maintain.

  • Narrative Panel (left pane):  Provides tips and notes for entering the data.

  • Data Entry Panel (center pane):  Displays the fields for you to maintain.

  • Inquiry Panel (right pane):  Displays the data you have entered for each step.

  • For additional information about using the Wizard, see...

  • Wizard - Control Menu:  Describes how to use the Wizard menu.

  • Wizard - Navigation:  Describes how to move around within a Wizard and how to exit the Wizard.

   

  Component Inventory Wizard Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Primary Service Code	To select the primary service code for the component, click a choice in the drop-down list. (2.0 numeric)
  Reading	Enter the present reading for the component, if applicable. (10.0 numeric)
  	To update the new or changed information, click Finish or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must click Finish.
  	To close the Wizard without validating or saving the data, click Close.

  After you click Finish, the Component Wizard closes and the Component Inventory Maintenance window displays for entry of the remaining fields.

  Component Inventory Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Component ID	Enter a unique identification for the component. (up to 10 characters) Required
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing components, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing component, enter the Component ID and click Retrieve, or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Billing Type ID	Displays the Billing Type ID which determines if the component will be tracking and billing demand readings, multiple/off-peak readings, or compound readings, if applicable. (up to 10 characters) Note:  You are not allowed to enter the Billing Type ID when you create the component.  You can later specify the Billing Type ID for the component during the Create Service Connection Wizard Step 2 Window.
  Primary Service Code	Displays the primary Service Code assigned to the component during the wizard. (2.0 numeric)
  Outside Number	Enter the number of the electronic transmitter-receiver for the component, if applicable. (up to 10 characters) Note:  This field is used during the Export phase of the Meter Communications routines.
  Maintenance Code	To assign a Maintenance Code click a choice in the drop-down list. Note:  The Maintenance Code is informational only.
  Radio MIU Number	Enter the Radio MIU Number for the component, if applicable. (up to 20 characters) Note:  This field is used during the Export phase of the Meter Communications routines.
  Battery Installed Date	Enter the date the battery was installed, if applicable. (mmddccyy - slashes and century optional)
  Purchase Date	Enter the date the component was purchased. (mmddccyy - slashes and century optional)
  Purchase Price	Enter the component purchase price. (-6.2 numeric)
  Install Reading A	Enter the reading at the time of installation for Dial A. (10.0 numeric)
  Install Reading B	Enter the reading at the time of installation for Dial B, if applicable. (10.0 numeric)
  Install Reading C	Enter the reading at the time of installation for Dial C, if applicable. (10.0 numeric)
  Removal Reading A	Leave blank until the component is removed.  When removed, enter the reading at the time of removal for Dial A. (10.0 numeric)
  Removal Reading B	Leave blank until the component is removed.  When removed, enter the reading at the time of removal for Dial B, if applicable. (10.0 numeric)
  Removal Reading C	Leave blank until the component is removed.  When removed, enter the reading at the time of removal for Dial C, if applicable. (10.0 numeric)
  Reset Date	Enter the date the component was reset, if applicable. (mmddccyy - slashes and century optional)
  Installed Date	Enter the date the component was installed at the service connection. (mmddccyy - slashes and century optional)
  Removed Date	Enter the date the component was removed from the service connection. (mmddccyy - slashes and century optional)
  Last Test Date	Enter the date the component was last tested. (mmddccyy - slashes and century optional)
  Description	Enter a description of the component. (up to 40 characters)
  Memo	Enter one or two lines of text pertaining to the component, if applicable. (up to 40 characters)
  Memo	Enter a second line of text pertaining to the component, if applicable. (up to 40 characters)
  Component Service Inquiry Area Notes: The following fields are maintained by Edifice.  They are display-only for your reference and can not be edited. Because a component can be assigned multiple services, one detail line displays for each service assigned to the component.
  Service Code	Displays the Service Code associated with the component's reading and usage information. (2.0 numeric)
  Reading	Displays the amount of the last reading for the component. (10.0 numeric) Note:  This field is used during the Export phase of the Meter Communications routines.
  Date	Displays the date of the last reading. (mmddccyy - slashes and century optional)
  Usage	Displays the usage amount as determined from the last reading. (10.0 numeric) Note:  This field is used during the Export phase of the Meter Communications routines.
  YTD Usage	Displays the amount of usage this meter has used so far this year. (10.0 numeric)
  YTD Charges	Displays the A/R dollar amount of service for the component so far this year. (7.2 numeric)
  LY Usage	Displays the total amount of usage for the component for last year, if applicable. (10.0 numeric)
  LY Charges	Displays the A/R dollar amount of service for the component for last year, if applicable. (7.2 numeric)

   

• Editing an existing component, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1. To display the record to be changed, enter the Component ID and click Retrieve , or press [ENTER].
     Keyboard shortcut:  [ALT + t]
     
     Tip:  If you do not know the Component ID, you can click Search  to see a list of components.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing component, click More.

   

  1. To display the record to be deleted, enter the Component ID and click Retrieve , or press [ENTER].
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Component ID, you can click Search  to see a list of components.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note:  After you click Proceed, you will see the following message on the Status Bar.