The File Maintenance menu contains commands used to maintain the major General Ledger files.
Directions
To open the File Maintenance menu:
From
within the General Ledger module, click File
Maintenance from the Menu
Bar.
Keyboard shortcut: [ALT]
[m]
From
another NDS module, click the following sequence:
General Ledger from the Menu Bar; and then File
Maintenance.
Keyboard shortcut: [ALT]
[g] [m]
Tip: To
activate the General
Ledger menu in another module, the G/L
Application Control must be set up for the module during installation.
The table below describes the available options.
|
File Maintenance Menu Items |
|
|
Maintains information about General Ledger accounts, which make up the Chart of Accounts. You can also view and maintain the current and historical Period Balances. Keyboard shortcut: [ALT] [m] [a] | |
|
A labor saving tool for creating and maintaining templates for standard and recurring journal entries that are to be posted repeatedly from one period to the next. Keyboard shortcut: [ALT] [m] [r] | |
|
Prints the standard and recurring journal entry templates that were created during Recurring-Standard Entries Maintenance. Keyboard shortcut: [ALT] [m] [l] | |
|
Maintains the specifications that define how to disburse the balance from an Allocation Account (the collector account) to multiple Step Accounts. This is convenient for automatically spreading out accumulated amounts among other accounts. Keyboard shortcut: [ALT] [m] [s] | |
|
Maintains the descriptions of the accounting Periods. You can also establish the Closing Dates and specify if a period is currently open or closed. Keyboard shortcut: [ALT] [m] [p] | |
|
Maintains the descriptions of the predefined internal Journal Codes. The Journal Code is an identifier that helps you track the source of each journal entry. Keyboard shortcut: [ALT] [m] [m] | |
|
Assigns each calendar month of the Fiscal Year to a specific Period. Keyboard shortcut: [ALT] [m] [f] | |
|
Clears all transactions for a specific period and optionally copies them to history. A confirmation report prints when you are done. You can use this routine when preparing to enter transactions for a new Fiscal Year, especially if you have not yet closed the previous year and therefore do not want to initialize all periods at once. Keyboard shortcut: [ALT] [m] [i] | |
|
Creates Summary Accounts used to roll up totals from other accounts, which speeds up printing. Tip: This appears on the File Maintenance menu only if the associated Application Option Parameter has be been set. Keyboard shortcut: [ALT] [m] [u] | |
|
Opens the menu for creating, managing, and printing budgets. Keyboard shortcut: [ALT] [m] [b] | |