Billing Adjustments Post

Use the Billing Adjustments Post routine to finalize the Billing Adjustments run and to update the various files with the customers Billing Adjustments information.  The files to be updated with the Billing Adjustments transactions include the Customers, Transaction Codes, Customer History, Usage Analysis, and the inventory files (Meters, Meter Trailers, or Components, if applicable) and the General Ledger Journal file.  In addition, the customers' Billing Adjustments Date is updated.  At the end of the Billing Adjustments Post the Billing Adjustments Transaction file is cleared and a Billing Adjustments Post Summary prints.

Important:  

• Prior to beginning the Billing Adjustments Post make sure that you have entered all Billing Adjustments transactions and have printed all necessary reports including the Billing Adjustments Print Journal and customer statements.

• Review and maintain the Billing Adjustments Post Summary Printout for a complete audit trail.

• You are not allowed to enter readings or billing adjustment transactions while the Billing Adjustments Post is being run.

• To see how to correct a bill that was posted incorrectly, see Special Bills - Entering a Charge Reversal.

• For more information about working with data in fields, see Data Entry Guidelines.

• For more information about running reports, see Print View.

Directions:

To see directions for...

• Opening the Billing Adjustments Post Routine, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click Billing Adjustments.

  3.  Click Post.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [a] [p].

   

  Billing Adjustments Post Window Example:

  

   

   

• Choosing the Selections at the Prompt Window, click More.

   

  Billing Adjustments Post Prompts Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Services	To select the services to post, click to check the appropriate services listed. Tip:  To quickly select or de-select all services listed, click the Check All icon .
  Companies	To select the companies to post, click to check the appropriate companies listed. Tip:  To quickly select or de-select all companies listed, click the Check All icon .
  Books	To select the books to post, click to check the appropriate books listed. Tip:  To quickly select or de-select all books listed, click the Check All icon .
  Winter Quarter is:	Displays the current Winter Quarter for your reference.
  Update Date	Enter the date to be assigned as the Billing Post Date for all billing Adjustments transactions to be posted.
  General Ledger Period	For each service, enter the General Ledger Period number for the generated Billing Adjustments Post entries. (1-13) Note:  The General Ledger Period prompt is only available, if the Billing Post Parameters Update to General ledger System option is set to Yes.
  	To start the Billing Adjustments Post, click Proceed. Keyboard shortcut:  [ALT + p]
  	To escape without performing the Billing Adjustments Post, click Cancel. Keyboard shortcut:  [ALT +c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Billing Adjustments Post Summary Printout Sample.