Advanced Functions

The Advanced Functions Chapter includes topics that describe some of the advanced procedures in Payroll.

INVISION Advanced Functions Topics Tip: The following topics describe some advanced features.
Action Console	Describes how to use the Action Console to track action items, orders, and any type of reminder you need.
Executive Management Console	Describes how to schedule a mix of jobs from NDS applications including Edifice, INSight, Invision, and third-party reporting tools.
Executive Management - Function Maintenance	Describes how to set up alerts for reports.
Programmable Function Keys	Describes how to program the function keys [F1] through [F12] to quickly perform commands according to your personal needs.
Search Conditions	Describes how to set up criteria to limit the number of records displayed in the Search list.
Advanced Payroll Features Tip: This section contains topics that describe how to use the advanced Payroll features.
Check Entry - Advanced Features	Contains brief directions that describe how to use the various advanced features in Payroll Check Entry and Permanent Payroll Check Entry.
Adding Other Pay Codes Dynamically	Describes how to add an Other Pay Code that was not previously assigned to the employee (on-the-fly) while entering payroll checks.
Distributing Pay to Multiple Departments	Describes two methods for distributing pay among departments. You can either set up the distribution permanently for an employee, or you can enter the distribution on-the-fly while entering payroll checks.
Entering Bonuses	Describes two methods for handling bonuses. You can integrate bonus checks into the regular Payroll Run, or you can create a separate run specifically for bonuses.
Entering Holiday, Vacation, and Sick Time	Describes how Payroll uses specific Other Pay Types to identify holiday, vacation, and sick pay.
Entering Manual Checks	Describes how to use the Manual Check Flag in the Check Entry Totals Area when you need to override the automatic deduction calculations for an employee's paycheck. This is useful when you need to force a specific net amount for a paycheck.
Entering Multiple Checks	Describes how you can enter more than one paycheck for an employee during a Payroll Run. This can be useful to ensure that Check Entry correctly calculates deduction amounts for prepaid vacation checks, retroactive pay raises, commission checks, severance pay, and bonuses.
Entering Overtime	Describes how to enter overtime.
Entering Permanent Pay	Describes how to use Permanent Payroll Check Entry as a labor-saving tool to enter information for employees whose paychecks are usually the same for each pay period. This is often useful for salaried employees and hourly employees who regularly work the same number of hours each pay period.
Entering Prepaid Checks	Describes how to enter prepaid paychecks when you need to issue a paycheck before the normal Payroll Run. This may be useful to prepay vacation or to issue a check for severance pay to a terminated employee.
Entering Retroactive Pay Raises	Describes two methods for entering retroactive pay raises (or any back-pay). You can integrate the pay with an existing check or create a separate paycheck, which reduces the tax withholding amount.
Entering Reverse Checks	Describes how to use the Reverse Checks feature to back out a paycheck that was incorrectly posted during a previous Payroll Run. This method is useful for correcting checks that were printed and posted in error.
Entering Shift Differentials	Describes how Payroll handles shift differential pay, which is additional pay for non-standard work times.
Setting Up Direct Deposit	Describes which programs to use for setting up direct deposit for an employee and for setting up the direct deposit control records for the bank.
Understanding How Advanced Payroll Features Work Tip: The topics in this section provide more background regarding the processing of some advanced Payroll features.
Standard Fringe Numbers and Deduction Codes	Describes the reserved Fringe Numbers and Deduction Codes suggested by NDS Technical Support.
Understanding Expanded Appropriations Account Numbers	Describes using expanded Appropriations Account Numbers, which are longer than the Department Number.
Understanding Fringe Benefits	Describes Fringe Benefits, which is an optional Payroll feature that provides the means to make payments for fringe benefits and certain taxes either manually or through the Vendor Invoices and Checks system. Fringe Benefit Examples: Birthday Club Using Fringe Amount: Describes how to set up a fringe benefit for a birthday club that is paid through the optional Vendor Invoices and Checks feature. Flat Amount for Health Club: Describes how to set up a fringe benefit for health club dues to be paid through the optional Vendor Invoices and Checks feature. Regular FICA Setup: Describes how to set up a Regular FICA fringe benefit for payment through the optional Vendor Invoices and Checks feature.
Understanding Labor Distribution	Describes using Labor Distribution to distribute earnings amount departments.
Understanding Municipal vs. Commercial Department Numbers	Describes the differences between department numbers used for commercial facilities and for municipalities.
Understanding Run Codes	Describes how Payroll uses Run Codes to group employees together for payroll processing and reporting.
Understanding Tax Calculations	Uses examples to illustrate some of the key federal and state tax calculations used in the Payroll programs.
Understanding the Maine State Retirement System (MSRS)	Describes the maintenance and reports used for the MSRS.
Understanding Retirement Fringe Benefits	Describes the process for loading MSRS Fringe Benefits into the Vendor Invoices and Checks feature.
Understanding Vendor Invoices and Checks	Describes the Vendor Invoices and Checks feature, which provides the means to automatically generate invoice transactions for payment of specially coded employee withholding amounts, scheduled deductions, and fringe benefits.